Invoicing and finance
The invoice compiles itself from what was transported
Transport jobs, surcharges and discounts are compiled into invoice lines. Finance approves, and the invoice is transferred to your accounting system.
Proof of concept on your own data, at a fixed price
Illustration: a fictional invoice list with four invoices and statuses such as ready for approval, approved, transferred to accounts, and surcharge discrepancy.
Invoice basis, week 43
4 invoices · DKK 375,835.75
| Invoice | Customer | Period | Lines | DKK | Status |
|---|---|---|---|---|---|
| F-2026-0412 | Customer A | Week 43 | 38 | 84.210,00 | Ready for approval |
| F-2026-0411 | Customer B | October | 112 | 241.870,50 | Approved |
| F-2026-0410 | Customer C | Week 43 | 9 | 12.640,00 | Transferred to accounts |
| F-2026-0409 | Customer D | Week 42 | 21 | 37.115,25 | Discrepancy: surcharge |
Fuel surcharge missing from customer agreement. Caught before the invoice is sent.
Data carries through end to end, without re-entry
- Transport jobActual time, km and stops
- Price and surchargesCalculated according to your rules
- Invoice basisLines compiled automatically
- ApprovalFinance has the final say
- Accounting systemDraft out, status back
No surcharges forgotten
Every transport job turns into invoice lines with base rate, surcharges, and discounts. Each line displays the rule behind the calculation, so you can answer customer queries instantly.
- Fuel, road tolls, and bridges are added automatically
- Customer agreements and special rates are applied line by line
- Daily, weekly, or monthly invoicing per customer
Illustration: a fictional order converted into four invoice lines showing base price, customer agreement, fuel surcharge, and bridge toll. Each line shows the rule behind the amount. Total DKK 3,731.28.
Order 10482 · Vejle → Roskilde
- Base price, zone 3 · 6 palletsList price2.340,00
- Customer agreement −8%Agreement K-104−187,20
- Fuel surcharge 13.4%Index Oct288,48
- Bridge toll, lorryCrossing 08:421.290,00
- TotalDKK 3,731.28
Errors caught before the customer sees them
The platform flags lines that conflict with the agreement or lack data. Finance corrects or approves, and nothing is sent without human review.
- Discrepancies displayed together before sending
- Invoiced lines are locked
- Corrections handled via credit note and traceable post-adjustment
Illustration: a fictional list of two discrepancies prior to dispatch — a fuel surcharge not included in the customer agreement, and a transport job without an actual end time from the driver.
2 discrepancies before dispatch
F-2026-0409 · Customer D
Fuel surcharge is not included in the customer agreement.
F-2026-0413 · Customer E
Transport job 20417 has no actual end time from the driver.
Everything else finance needs
The features that turn month-end closing into hours instead of days.
Collective invoicing
Multiple transport jobs on a single invoice according to customer frequency.
Free-text invoice
Invoice services without an associated transport job.
Locked lines
Invoiced lines cannot be modified by mistake.
Credit notes
Corrections with full audit trail back to the order.
Export to accounting
Integration with your accounting system: invoice drafts are exported, and status is returned. E.g. e-conomic, Business Central, Dinero and many more.
Frequency per customer
Daily, weekly, or monthly, configured once per customer.
Integrated with your accounting and payroll system
Customers, items, and invoices sync with the accounting system, and hours pass seamlessly to payroll and HR. We connect to e-conomic, Business Central, Dinero and other common systems. No duplicate data entry required.
Diagram: AIL TMS in the middle. Accounting system, payroll and HR system, warehouse management system and open API exchange data both ways. GPS and telematics as well as bridges and ferries send data into AIL TMS.
AIL TMS
Orders · prices · transport jobs · invoices
AIL TMS
Orders · prices · transport jobs · invoices
- Accounting system. Two-way data
- Payroll and HR system. Two-way data
- GPS and telematics. Data into AIL TMS
- Warehouse management system. Two-way data
- Bridge and ferry. Data into AIL TMS
- Open API. Two-way data
See your own billing week in AIL TMS
Send a sample of a week's transport jobs, and we will show you the invoicing basis on your own data.