Department · Coach & bus
From coach quotation to completed trip
Coach & bus operations run on the same platform as the rest of the business. Passenger transport has its own rules: AIL TMS calculates quotations, schedules drivers and vehicles, and invoices the trip — including multi-day itineraries.
- Coach tours and private hire
- Charter
- Scheduled routes and school transport
- Flextrafik
- Event transport
Proof of concept on your own data, at a fixed price
Illustration: a fictional coach quotation with line items for garage-to-garage driving and hours, seasonal surcharge, ferry and accommodation, plus a driving and rest plan for two drivers over three days, with an available-coach check and a draft reply to the customer.
Trip to Berlin · 3 days · 48 passengers
Quotation · Coach 4 (50 seats)
- Garage → pick-up → Berlin → garage, 1,180 km17.700,00
- Hours garage to garage, 31 h13.950,00
- Seasonal surcharge, high season1.350,00
- Ferry Rødby–Puttgarden, return4.860,00
- Accommodation, 2 drivers × 2 nights3.600,00
Driving and rest time plan
Day 1
Driver 1Driver 2Day 2
Driver 1Driver 2Day 3
Driver 1Driver 2
The whole week for coaches and drivers
Coaches, primary and extra drivers are assigned on one weekly plan. The AI suggests combined trips that save coaches — you see route and times and accept yourself.
- Overlaps are flagged, and inspections and service block the coach
- Primary and extra driver on multi-day trips
- Combination suggestions that free up coaches and drivers
Illustration: a fictional weekly plan for four coaches with primary and extra drivers, a flagged overlap, a coach blocked by inspection and a combination suggestion that frees up a coach.
Dispatch · week 44
1 order without coach
Bus 2 · 50
Chauffør A + B
Bus 4 · 57
Driver C
Bus 7 · 36
Driver D
Bus 9 · 20
—
Combination suggestions
Golf (Coach 9) and Hotel (Coach 7) can be run by Coach 4 on the same day.
- RouteGarage → Kastrup → Holte → garage
- Frees up1 coach · 1 driver
- TimesMeets both time windows
Run sheet for multi-day trips
Once the quotation is accepted, it becomes an order with a driving and rest plan and pick-up points for the whole trip.
- Ferries, bridge tolls and accommodation are included
- Drivers' hours plan for single- or double-manned operations
- Vehicle assigned according to passenger numbers
Illustration: a fictional run sheet for a three-day coach trip with driving, break and rest times for two drivers per day, plus a list of pick-up points with passenger counts.
Trip 2214 · Multi-day trip with two drivers
Day 1 · Outbound
Day 2 · Excursion
Day 3 · Return
Pick-up day 1
- 06:15Busterminal, Aalborg18 pax
- 07:05Rasteplads, Hobro9 pax
- 07:50Stationspladsen, Randers14 pax
- 08:40Rutebilstation, Aarhus11 pax
Total passengers52
Everything AIL TMS provides for coach and bus transport
Quotation calculation
Garage-to-garage price based on km, hours, seasonal surcharge, bridges and ferries, accommodation and number of drivers.
AI reads the enquiry
E-mails and web forms become a priced quotation with a draft reply to the customer.
Combination suggestions
Suggestions for trips that can be combined, so fewer coaches are needed.
Multi-day trips
Drivers' hours plan for single- or double-manned operations.
Vehicle sizes and seating capacity
Vehicle assigned according to passenger numbers.
Timetables and stops
Routes and stops are maintained in one place.
School transport
Fixed routes with a school term and holiday calendar.
International journeys
Ferries, bridge tolls and accommodation are included in the quote.
Driver and vehicle availability
Absence, inspections and servicing are visible during planning.
Invoicing
Per trip, per contract or consolidated.
Get a quotation workflow for your coach and bus trips
We review how you price quotes today and demonstrate how it works in AIL TMS.